Usage Tracking

The Usage page provides a comprehensive overview of your current resource consumption and plan limits. This dashboard helps you track your usage and plan upgrades when needed.

Accessing Usage Statistics

1. Click the profile menu (avatar icon) in the top-right corner
2. Select Usage from the dropdown menu

Usage Metrics

The Usage page displays six key metrics with visual progress indicators:

API Calls

• Description - Daily quota shared across your workspaces
• Metric Display - Shows current usage vs. total daily limit
• Progress Bar - Visual indicator of quota consumption percentage
• Plan Limits:
  • Free: 100 calls/day
  • Hobbyist: 1,000 calls/day
  • Pro: 10,000 calls/day
  • Team: 50,000 calls/day (shared across team)

Example Display: “0 / 50,000 calls” with “50,000 calls remaining”

Active Mailboxes

• Description - Mailboxes currently receiving mail
• Metric Display - Current active mailboxes vs. plan limit
• Count Includes - Only mailboxes that are currently active (not expired)
• Plan Limits:
  • Free: 3 mailboxes
  • Hobbyist: 10 mailboxes
  • Pro: 50 mailboxes
  • Team: 200 mailboxes (shared)

Example Display: “0 / 200 mailboxes” with “200 mailboxes remaining”

Archived & Reserved Mailboxes

• Description - Archived mailboxes and active mailboxes set to be archived after expiration
• Metric Display - Total count vs. archive slot limit
• Includes:
  • Mailboxes currently in archived state
  • Active mailboxes with “archive after expiration” enabled
• Plan Limits:
  • Free: 5 archive slots
  • Hobbyist: 20 archive slots
  • Pro: 200 archive slots
  • Team: 1,000 archive slots

Example Display: “0 / 1,000 archive slots” with “1,000 archive slots remaining”

Custom Domains

• Description - Domains connected for mailbox routing
• Metric Display - Number of verified custom domains vs. limit
• Count Includes - Only fully verified and active domains
• Plan Limits:
  • Free: 0 domains
  • Hobbyist: 0 domains
  • Pro: 5 domains
  • Team: 20 domains

Example Display: “0 / 20 domains” with “20 domains remaining”

Team Members

• Description - People with access to this MinuteMail team
• Metric Display - Current member count vs. seat limit
• Availability - Team plan only
• Plan Limits:
  • Team: 5 seats included

Example Display: “0 / 5 seats” with “5 seats remaining”

Understanding the Display

Each usage metric card shows:

1. Icon - Visual representation of the resource type
2. Resource Name - What is being measured
3. Description - Brief explanation of the metric
4. Progress Percentage - Visual bar showing consumption (0-100%)
5. Current Usage - Exact count of resources in use
6. Total Limit - Maximum allowed by your plan
7. Remaining Resources - How many resources are still available

Progress Indicators

The progress bars use color coding:

• Blue/Cyan - Normal usage (0-80%)
• Yellow/Warning - Approaching limit (80-95%)
• Red/Critical - Near or at limit (95-100%)

When to Upgrade

Consider upgrading your plan when:

• API Calls - Frequently hitting daily limits, causing service interruptions
• Active Mailboxes - Unable to create new mailboxes when needed
• Archive Slots - Running out of space for preserving important mailboxes
• Custom Domains - Need more domains for branding or organization
• Team Members - Need to add more collaborators

Real-time Updates

Usage statistics update in real-time as you:

• Create or delete mailboxes
• Make API calls
• Archive or restore mailboxes
• Add or remove custom domains
• Invite or remove team members

Quota Reset Timing

• API Calls - Reset daily at 00:00 UTC
• Other Resources - Based on current active count (no reset period)

Team Plan Considerations

For Team plan users:

• All quotas are shared across the entire team
• Any team member’s actions count toward the team quota
• Owner can monitor total team usage
• Individual member usage is tracked separately for billing purposes

Best Practices

• Regular Monitoring - Check usage page weekly to avoid hitting limits
• Plan Ahead - Upgrade before hitting limits to ensure service continuity
• Cleanup Unused Resources - Delete inactive mailboxes and domains
• Optimize API Usage - Use webhooks instead of polling where possible
• Archive Strategically - Only archive mailboxes you’ll need to restore

Troubleshooting

”At 100% usage” messages

• You’ve reached your plan limit for this resource
• Delete unused resources or upgrade your plan

Usage not updating

• Refresh the page to see latest statistics
• Changes may take a few seconds to reflect

Unexpected high usage

• Review your API integration for efficiency
• Check for automated scripts creating excessive mailboxes
• Verify team members are following best practices